Certifyd Office Inventory Manager (COIM)
The Certifyd Office Inventory Manager (COIM) prepares office and store administrators to handle stock, plan inventory levels and run stocktakes, so items are there when needed without tying up cash.
Or start with one core course. It counts toward the COIM once you finish it.
This certifies that
Nur Aisyah binti Ahmad, COIM
has completed the certification
Certifyd Office Inventory Manager (COIM)
CFY-2026-000000
Certifyd Office Inventory Manager (COIM) is a Certifyd certification for Office Administration professionals in Malaysia, aligned to NOSS Level 4 competency units. You earn it by completing 3 core courses, 4 days in total, live online, each assessed by an online test and a work document. It starts with a free 10-minute online Readiness Check.
- Duration
- 4 days
- Level
- NOSS Level 4
- Price
- From RM 2,170.00
Why earn the COIM?
Too much stock ties up money, too little stops work, and records that do not match the shelf hide losses until the accounts are closed. Careful handling, sensible stock levels and a stocktake that explains every variance keep the figures right.
As a COIM you can receive, store, issue and record office stock, plan par stock, ordering quantities and schedules, coordinate stocktakes, analyse variances and report inventory to your superior.
What will you be able to do as a COIM?
The Certifyd Office Inventory Manager (COIM) prepares office and store administrators to handle stock, plan inventory levels and run stocktakes, so items are there when needed without tying up cash.The Certifyd Office Inventory Manager (COIM) brings together 3 core courses, 4 days in total, aligned to NOSS Level 4 competency units. You can start with any core course, and each one counts the moment you pass its online test and work document. When every course is credited, you submit the certification assessment and earn the COIM title.
- Receive, store, issue and record stock with accurate bin cards or system entries
- Set the inventory workflow, checklist and system, and name who is authorised
- Plan par stock, economic ordering quantity, ordering schedule and FIFO or LIFO storage
- Coordinate a stocktake, count against the records and explain variances with an action plan
- Report inventory activities and keep the inventory record updated
Who is the COIM for?
Office and store administrators
Purchasing and admin staff who manage supplies
Office managers responsible for stock
- Not sure you are ready? The free readiness check shows where you stand before you pay anything.
Which core courses lead to the COIM?
Take them in any order, live online. Each one earns its own certificate and transcript.What does the COIM cover?
Each unit is a national competency standard.
Office Inventory ManagementNational competency unit
Office Inventory Handling & Stock Records1 day: Receive, store, issue and record office stock so the records always match the shelf.- Office Inventory Planning & Control2 days: Plan office stock levels and orders so items are there when needed without overstocking.
- Office Stocktaking & Inventory Variance Analysis1 day: Run a stocktake, explain every variance and report what needs to change.
How do you earn the COIM?
Free Readiness Check first, a verifiable certificate at the end.- Check your readiness, freeTake Office Inventory Management Readiness Check online. It scores each area and names the core course to take first.
- Finish the core coursesTake 3 core courses in any order, live online. Each one is credited the moment you pass its test and work document.
- Pass the certification assessmentSubmit your certification assessment online. An assessor reviews it and a verifier checks the result. If more evidence is needed, you can resubmit.
- Use your titleReceive your certificate with a QR code and use COIM after your name. Anyone can verify it online.
- Go for the JPK microcredentialJoin the one-day in-person Portfolio Development Workshop to organise your evidence, then apply for Microcredential in Office Inventory Management through PPT.
- The final assessment opens once every core course is credited and the certification is bought.
Which JPK microcredentials does the COIM prepare you for?
Assessed separately through PPT against these units. Certifyd courses help you understand each unit and build the evidence.Microcredential in Office Inventory Management
FB-025-4:2012-C03 · Level 4
Prepared by: Office Inventory Handling & Stock Records, Office Inventory Planning & Control, Office Stocktaking & Inventory Variance Analysis.
Office inventory management (FB-025-4:2012-C03)
Work activity 1: Identify office inventory management requirements
Performance criteria
- Office inventory information determined according to company’s Standard Operating Procedures
- Inventory management workflow determined in accordance with company’s Standard Operating Procedures
Related knowledge
- Office inventory information
- Past expenses
- Approved budget
- Office inventory guidelines
- Inventory system
- Inventory management workflow
Work activity 2: Plan office inventory management
Performance criteria
- Inventory management checklist format produced and authorised person identified according to company’s Standard Operating Procedures
- Inventory management system and method plan according to company’s Standard Operating Procedures
- Par stock, Economic Ordering Quantity (EOQ), ordering schedule, storing arrangement (FIFO and LIFO) and stock take activity planned as per schedule
Related knowledge
- Inventory management checklist format
- Inventory management system and method
- Par stock and Economic Ordering Quantity (EOQ)
- Ordering schedule
- Identify need
- Requisition (purpose, delivery)
- Quotation
- Propose
- Approval
- Order
- Invoice
- Payment
- Receipt
- Storing arrangement
- First in First Out (FIFO)
- Last in First Out (LIFO)
- Stock take activity
- Stock card
- Tagging (movement, location)
- Frequency
Work activity 3: Perform inventory management
Performance criteria
- Actual stock take coordinated according to schedule
- Actual stock count performed as per inventory record
- Actual stock variance, causes of variance and action plan prepared according to finance department guidelines
- Effectiveness of coordination thoroughly checked as per schedule
- Accuracy of the physical check evaluated as per inventory record
- Accuracy of the variance report checked according to finance department guidelines
Related knowledge
- Stock taking
- Method
- Coordination
- Performance of actual stock count
- Method (such as cycle counting)
- Documentation (control sheet)
- Preparation of actual stock take
- Variance
- Causes of variance
- Accuracy of the variance report
- Action plan
- Efficiency of coordination
- Timely
- Accuracy
- Evaluation of the physical check
- Accuracy
Work activity 4: Report office inventory management activities
Performance criteria
- Office inventory management completely reported to superior according to company’s SOP
- Office inventory record updated according to company’s SOP
Related knowledge
- Format of inventory reporting
- Report writing technique
- Keyboarding technique
- Reporting procedures
Source: FB-025-4:2012 Administrative Management. Assessed separately through PPT; Certifyd does not award the microcredential.
Where do you start?
Ten minutes, free, no sign-up.Office Inventory Management Readiness Check is the free online Readiness Check for this certification. In about 10 minutes it scores each area of the job and names the core course that closes your biggest gap. No sign-up to see your result.
Start with the free readiness check, then one core course. You get a certificate for that course straight away, and it stays credited toward the COIM whenever you continue.
How much does the COIM cost?
Live classes by date, then the assessment.Book each core course by date, then pay for the certification assessment that awards your title. No subscription, no hidden fees.
That is 3 core courses and a final assessment, 4 days of training in total, ending in a title you keep.
Live class
A MITE trainer on set dates, live online. The Certifyd Trainer programme runs in person.
From RM 590.00
- Duration
- 4 days
Assessment and certificate
Your Certifyd certification assessment and certificate. Core courses are booked by date.
RM 2,170.00
Which other Office Administration certifications are there?
Same track, another title.- Office AdministrationCertifyd Office Vendor AdministratorCOVA · NOSS Level 4 · 4 daysFrom RM 2,170.00
- Office AdministrationCertifyd Office Asset & Facilities ManagerCAFM · NOSS Level 4 · 3 daysFrom RM 1,580.00
- Office AdministrationCertifyd Office Policies AdministratorCOPA · NOSS Level 4 · 3 daysFrom RM 1,580.00
- Office AdministrationCertifyd Administrative Staff Development ManagerCASDM · NOSS Level 4 · 3 daysFrom RM 1,580.00
- Office AdministrationCertifyd Office Project AdministratorCPRA · NOSS Level 4 · 3 daysFrom RM 1,580.00
- Office AdministrationCertifyd Digital Essentials PractitionerCDEP · NCS standard · 3 daysFrom RM 1,770.00
Frequently asked questions.
Short answers to what people ask first.How long does the COIM take?
The 3 core courses add up to 4 days of classes, live online. Each course ends with an online test and a work document.
Is the COIM aligned to NOSS?
Yes. It is a Certifyd certification aligned to NOSS Level 4 competency units. The certificate is issued by Certifyd by MITE, not by a government body.
Can I take one core course first?
Yes. Each core course is sold on its own with its own certificate, and it counts toward the COIM when you continue.
Where do the classes run?
Core courses run live online with a MITE trainer, so you can join from anywhere in Malaysia. The optional one-day Portfolio Development Workshop is in person.
How much does it cost?
The current live class prices are shown above. If a price is not published yet, it shows price on request.
Is the COIM recognised by employers?
The COIM is a Certifyd certification, aligned to NOSS Level 4 competency units. Each employer decides what it accepts, so the certificate makes checking easy: it names the units behind it, each course comes with a transcript, and any employer can verify it online in seconds.
How are you assessed?
Each core course ends with an online knowledge test (multiple choice) and a performance task: you produce a real work document. When every course is credited, you submit your certification assessment online, an assessor reviews it and a verifier checks the result. There is no oral test.
Can my employer pay for the COIM?
Yes. When you enrol, choose My employer will sponsor me. We make a private link you send to HR, and they pay by invoice. Teams can ask for a quote on the For companies page.
When do I sit the assessments?
At the end of each core course, then the certification assessment once every course is credited. The live classes run on the dates you choose.
Does the COIM lead to a JPK microcredential?
It prepares you for one. The JPK microcredential (Penyata Pencapaian) is assessed separately through PPT, recognition of prior achievement, against the same units. Your course certificates and transcripts become portfolio evidence, and the one-day in-person Portfolio Development Workshop helps you organise it. Certifyd does not award the microcredential.
Ready to become a COIM?
Enrol in the full certification, or take the free readiness check and start with one course.
Or start with one core course. It counts toward the COIM once you finish it.